Employment Opportunities

Current Opportunities

Job Title: Deputy Clerk
Department: Clerk’s Office
Reports to: Court Administrator
Posting date: Posting open until position filled

Job Summary:
Performs a variety of data processing, counter, customer service, and clerical duties. The position includes entering and updating pertinent case information on case files and in the Court’s Henschen case management system. This position requires excellent interpersonal, communication, computer and time management skills.

Key Skills Job Requires:
• Good oral and written communication
• Strong computer skills
• Ability to manage time to complete assigned tasks
• Ability to follow court procedures and protocols
• Ability to work as a team with others
• Ability to think critically and problem solve
• Ability to be reliable and work scheduled shifts, including over-time hours
• Ability to arrive prepared for work and meet work performance expectations
• Ability to handle a heavy workload, meet deadlines, and handle confidential information and stressful situations.
• Ability to use basic mathematics to collect and record money transactions.

Essential Duties and Responsibilities (include but are not limited to the following):
• Provide excellent customer service by assisting customers at the counter, or over the telephone.
• Ability to review court files and documents and ensure all required information is provided and complete.
• Prepare new case files, docket complaints, and accurately process court documents, motions and filings.
• Docket pleadings in an accurate and timely manner and enter information into the court’s online case management system.
• Prepare and coordinate service processing for summonses and subpoenas.
• Scan documents into the online court management system.
• Proofread court generated documents and entries for proper grammar, typos, format and accuracy.
• Assist the public in person, and by phone, in retrieving case information, scheduling of court hearings and general case information.
• Receive monies, and issue receipts in a timely and accurate manner.
• Maintain civil and small claims dockets, set hearings, issue writs, prepare general orders.
• Performs all other duties as assigned by the Court Administrator.

Rate of pay dependent on experience: Position will start as a temporary, full-time position (40 hours per week), in the pay range of $19.48- $26.00 per hour. Position may become permanent upon evaluation and performance.

Previous court clerk and/or Henschen case management experience is preferred, but not required. Applicant must possess an associate’s degree or combination of education, experience and training, that would indicate sufficient skills to complete the listed job requirements above.

Interested applicants should e-mail a resume, cover letter and 3 references to Christy Cole, Sylvania Court Administrator at: ccole@sylvaniacourt.com.